EGSA Constitution


Name

Article 1:
The name of this organization will be the English Graduate Students Association (EGSA) of the University of Missouri, Columbia.

Purposes

Article Two: 
The purposes of this organization are as follows:

◦To enhance communication among English graduate students and between students and faculty and to provide a social arena for that purpose;

◦To provide a cultural service to students and the public;

◦To promote the professional development of graduate students by aiding them in developing the knowledge and skills necessary to function as professionals in teaching, scholarship, and related professions;

◦To pursue aggressively opportunities to advance the professional and political position of English graduate students.

Membership

Article Three:

Section 1
All resident graduate students actively enrolled in a masters or doctoral degree program in English at the University of Missouri-Columbia are considered to be members of the English Graduate Students Association.

Section 2
Membership will not be denied for reasons of race, religion, color, age, gender, sexual orientation, national origin, handicap, or veterans status.

Section 3
The EGSA executive board will be voted into office by the membership as described in Article 1 of the By-laws. Only EGSA members (as defined in Article Three, Section 1) may serve on the EGSA executive board.

Executive

Article Four:

Section 1
 The executive of EGSA will be vested in a president, assisted by a vice-president.

Section 2
 The legislative power of EGSA will be vested in the EGSA executive board and the other active members.

Section 3
 The executive board will consist of the president, the vice-president, the secretary, the treasurer, the mediator, the social chair, the cultural chair, and the fundraising chair.

Legislative Voting Procedures

Article Five:

Section 1
 Amendments to this constitution may be adopted at any regular meeting by a two-thirds vote of the EGSA members present, provided that notice of the proposed amendment was presented at the previous regular meeting or that the written text of the proposed amendment was placed in members mailboxes at least a week prior to the meeting at which the vote is to be taken. Amendments are subject to approval by the Organization Research Group (ORG).

Section 2 
Motions made at regular meetings that do not represent amendments to the Constitution or changes in the By-laws of this Association will be considered to be passed if they receive a simple majority of votes cast by members present at the meeting.

Section 3
 If the executive board of the Association deems it necessary, or if so moved and seconded by the members present at a meeting, an issue may be referred to the EGSA members through a mail ballot. The EGSA secretary will prepare and distribute such ballots to all EGSA members and will report on the tally of the votes before the next scheduled meeting. The measure will be considered passed if it receives a simple majority of those ballots submitted to the EGSA secretary.

By-Laws

Election Policy and Procedure

Article One:

Section 1: 
All officers and committee representatives must have been enrolled at UMC for at least two semesters before they may assume office. No one may hold the office of president for more than one term unless it is discovered at the end of the nomination process that the office is not being sought by another active EGSA member. At that time, the incumbent may submit her or his name for that position once again. No one may hold more than one Executive Board position in a single academic school year. One may hold more than one non-Executive Board position, though candidates are strongly encouraged to ensure that this does not cause a scheduling conflict.

Section 2
: Officers will be elected each April in two rounds of voting. The first round will elect the executive board; the second will elect all other officers. Nomination ballots will be distributed by the vice president to all EGSA members for a vote on a Monday with voting closing on the subsequent Friday at 5 PM. Nominees will be contacted by the vice president prior to the final vote to allow them to accept or decline any nominations. Voting on finalized nominees will take place Monday-Wednesday at 5 PM following the week of nominations. Ballots will be counted by the vice president with the assistance of the secretary. In the case of a run-off, voting will take place the following two days (Thursday-Friday at 5 PM).

Section 3:
 The term of office will extend for one year, from August 1 after the election to the August 1 of the following year.

Section 4: 
Vacancies in office will be filled at the meeting next ensuing after the vacancy occurs. Vacancies will be filled following the same procedure as annual elections.

Section 5: 
Nominations for officers and committee representatives will be accepted by the vice president from the EGSA members. Voting will be conducted by mail ballot. The vice president will supervise the writing, distributing, and tallying of the ballots.

Section 6
All officers will be elected by plurality.

Powers and Duties of Officers

Article Two:

President

Section 1:

◦The president of this organization will preside at all meetings of the organization.

◦The president will act as the representative of this organization before other groups and as a liaison to the faculty.

◦The president may make appointments to non-executive committees and subcommittees with the approval of the executive board. 

  • The president will appoint the following officers with the advice and consent of the EGSA:

membership:

1. Website coordinator: One website coordinator will maintain the EGSA website. This 

includes the upkeep of graduate student profiles.

Vice President

Section 2:

◦The vice-president will preside over meetings of the organization during the absence of the president.

◦The vice-president will assist the president in his or her duties as head of the organization and as its representative.

◦The vice-president will assume the duties and responsibilities of the president if for any reason the president is no longer able to serve.

◦The vice-president will supervise elections of EGSA officers and committee representatives.

Secretary

Section 3:

◦The secretary will record accurate minutes of any meeting of the organization and post a copy for all interested members to read.

◦The secretary will notify the organization members of meetings.

◦The secretary will provide the advisor of the organization and the English Department Chair with a list of executive officers and committee representatives each semester.

◦The secretary will supervise voting on legislative issues in those cases in which mail ballots are deemed appropriate.

◦The secretary will aid the vice president in the tallying of EGSA member election ballots.

Treasurer

Section 4:

◦The treasurer will keep a complete record of the financial business of the organization.

◦The treasurer will be responsible for the disbursement of funds necessary for the operation of the organization and its functions.

◦The treasurer will present a financial report at each meeting of the organization.

◦The treasurer will supervise the disbursement of grants from the EGSA Professionalization Fund in accordance with fund guidelines.

Mediator

Section 5:

When asked to do so, this officer mediates disputes between graduate students and professors. The mediator weighs the graduate students complaint and decides if it merits consideration; if it does, the mediator writes a letter to the professor explaining the problem and asking that the professor respond either in writing or agree to a meeting with the mediator. Following the professors response, the mediator will ask whether the student is satisfied with the answer. If the student is satisfied, the matter will be dropped; if not, the student may request that the mediator set up a meeting with both the student and the professor to mediate the problem to the satisfaction of both sides. If mediation does not prove successful, and if the student wishes to pursue the matter, the mediator will refer the dispute to the Director of Graduate Studies of the English department for final resolution, unless the Director is involved in the dispute, in which case the grievance will go to the Department Chair. The mediator should keep a written file of the dispute throughout the mediation process for use of the Director of Graduate Studies.

Social Chair

Section 6:

The social chair will arrange for all social functions of the organization in cooperation with the president and the executive board members. This chair should report plans and activities at each meeting of the organization. It is recommended that the social chair appoint two to three committee members, selected from active EGSA members, to assist in the planning and hosting the events/activities offered.

Cultural Chair

Section 7:

The cultural chair will arrange for all cultural presentations and functions of the organization in cooperation with the president and the executive board members. The cultural chair will also assist the faculty members responsible for the Department’s Colloquium series. This chair should report plans and activities at each meeting of the organization. It is recommended that the cultural chair appoint two to three committee members, selected from active EGSA members, to assist in the planning and hosting of events/activities offered.

Graduate Student Association Representatives

Section 8:

Two elected representatives will represent the English Graduate Students Association at Graduate Student Association meetings. They should report on their activities and findings at each meeting of the organization.

Graduate Studies Committee Representatives

Section 9: 
Two elected representatives will attend all meetings of the Graduate Studies Committee and report on their activities and findings at each meeting of the organization.

Undergraduate Studies Committee Representatives

Section 10: 
Two elected representatives will attend all meetings of the Undergraduate Studies Committee and report on their activities and findings at each meeting of the organization.

Graduate Professional Council Representatives

Section 11:
Two elected representatives will attend all meetings of the Graduate Professional Council and report on their activities and findings at each meeting of the organization.

New Student Liason

Section 12:

The New Student Liaison is elected in April, but he/she serves for a year beginning the following January. The NSL assists the
DGS in planning the Spring Welcome Event by coordinating morning round table, meals, lodging, social events and pairing incoming students with current graduate students. After the incoming class is confirmed, the NSL assigns a graduate student mentor to each incoming student and assists the DGS with the August orientation.

Removal From Office

Section 13:

Executive officers and committee representatives may be removed from office by resignation, by a majority vote of the executive board, upon three unexcused absences from the regular and executive board meetings as determined by the executive board, or by a three-fourths vote of the active membership. An executive officer may not be impeached unless a motion has been made at a previous meeting.

Diversity Committee Representatives

Section 14:
Two elected representatives will attend all meetings of the Diversity Committee and report on their activities and findings at each meeting of the organization.

Creative Writing Committee Representatives

Section 15:
Two elected representatives will attend all meetings of the Creative Writing Committee and report on their activities and findings at each meeting of the organization. Representatives will also work with the Cultural Chair to organize the creative writing New Student Reading Series in the fall semester.

Rhet/Comp Committee Representatives

Section 16:
Two elected representatives will attend all meetings of the Rhetoric and Composition Committee and report on their activities and findings at each meeting of the organization.

Intersections Committee

Section 17: The Intersections Graduate Student Critical Reading Series is an ongoing project of the EGSA body. It is to be held two or three times each fall and spring semester with the format to be determined by the committee based on the proposals received. Intersections is to have a standing committee of two volunteer members with an elected Intersections Chair. The committee will be responsible for making all necessary arrangements for the monthly reading series.

Fundraising Chair

Section 18:The fundraising chair will be in charge of overseeing, staffing, and marketing for all EGSA fundraisers. It is recommended that the fundraising chair be assisted by two committee members, one each for fall and spring fundraisers. The fundraising committee will report on all fundraising progress and activities at the general EGSA meeting and the fundraising chair will maintain financial records for all fundraisers.

Executive Board

Article Three:

Section 1
The executive board will meet when called by the president.

Section 2
A quorum of the executive board will be a majority of the members of the executive board.

Advisor

Article Four:

The Director of Graduate Studies of the English Department during the executive board’s term will be designated advisor to EGSA.

Meetings

Article Five:

Section 1
Regular meetings of the entire active membership will be held at least once a month during the fall and winter semesters on Tuesday at 3:40 pm (when this time does not conflict with scheduled faculty meetings) as designated by the president.

Section 2
Meetings of the executive board will be held at least once during each semester (fall, winter, summer), as designated by the president.

Section 3
Emergency meetings may be called by the executive board at the request of the president.

Parliamentary Authority

Article Seven:

EGSA will follow parliamentary procedures, usages, and practices as stated in Roberts Rules of Order Revised if there are no conditions to the contrary in the Constitution or in these By-laws and if a plurality of the active membership should not deem otherwise in a particular case.

Amendments

Article Eight:
Amendments to the By-laws may be presented at any meeting by any member of the organization and may be passed at the next business meeting by a majority of the members present.

Revised: December 6, 2011

Powered by OrgSync